Electronic Fax Integration
Faxing is a vital
component of corporate communications, in some cases accounting for more
than 50% of all documents stored. This is especially true for many
architecture, engineering and construction companies and government
departments that deal regularly with contracts, invoices, quotations and
general correspondences. When smartly integrated with an Electronic
Document Management System (EDMS), the fax management solution offers
many distinct advantages including automatic distribution, simultaneous
viewing, timely retrieval and paperless storage. In fact, the entire fax
document lifecycle – from receipt to archival – can be managed
electronically with ease.
A good electronic
fax and document management system should at least have the following
features to enable real productivity gains.
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Electronic
distribution with user access security
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Simultaneous
viewing and rules-based routing to recipients
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Incoming fax
notification and detailed fax logs of every event
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Easy to print,
copy, email and re-distribute
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User-friendly
document profiler or register
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Hard-copy location
references
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Electronic
retrieval and archiving capabilities
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Easy to
associate/link to other documents in the system
At CDMR, we can
advise, implement and train your clerical staff on the use of the
selected fax management software. More importantly, we will integrate
the fax work with the EDMS work to ensure the processes are seamless,
simple and useable.
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